Submitting Motions

Motions for future meetings can be sent to the MCR Secretary at any time.

There are a number of specific types of motions, and each are dealt with differently.

Ordinary Motion – any motion that does not request financial support or seek to change the constitution.

Constitutional Motion – any motion that will permanently alter the constitution. These are different from ‘ordinary’ motions because the proposer and seconder must be present at the meeting.

Financial Motion – any motion that involves MCR funds. These also require the proposer and seconder to be present at the meeting.

To Successfully submit a motion for consideration by the MCR just follow these four simple steps:

  1. Check the MCR Constitution
  2. Write your Motion
  3. Find a Seconder
  4. Submit on Time

1   Check the MCR Constitution

Please read the sections of the MCR Constitution regarding finance and meetings, so as to be sure your motion is acceptable. The full constitution is pretty long – some relevant sections are reproduced here.

For financial motions, remember that:

No MCR funds shall be allocated as expenses for individuals, societies, charities or athletic teams, unless: the recipient of these funds is a MCR Member, or is a team or society composed entirely of MCR Members constituted for the entertainment, recreation and participation of MCR Members.

In the case of constitutional motions please note that:

The Constitution and all further amendments shall be subject to the approval of the Governing Body of Jesus College. Amendments to the Constitution shall be presented to the Student Liaison Committee in the 5th week of Hilary Term, save in exceptional circumstances as determined by the MCR President.

If you are unsure of anything in the constitution (it can be tricky) just ask the MCR Secretary for help. For financial motions the MCR Treasurer can help you out, letting you know the current MCR account balance and the ability of the MCR to pay for your proposal.

2   Write your Motion

Look at the agendas of past meetings. You can use a past motion as a template for your motion. For example:

This MCR notes that:

  1. Playing Cricket is a wonderful way to spend a summer’s afternoon.
  2. The MCR has a team, which is a great way for absolutely anyone who wants to have a go to get a game (and come for a pint or two afterwards).
  3. The bats we were using last season were terrible, which probably explains our slight losing streak.

This MCR therefore resolves to:

  1. Purchase one or two cricket bats for the use of the team, at a cost of up to £70.

3   Find a Seconder

Make sure you have both a proposer for your motion (typically yourself) and a seconder who supports you. Both of you may be asked to defend/clarify your motion at the MCR meeting, and are expected to attend. If you or your seconder cannot attend, someone else can “take up” your motion and argue your case.

All motions must either be signed by the proposer or sent from his/her college email account, and seconded in either of these ways before being submitted to the Secretary.

Note: It is not possible to “take up” someone else’s CONSTITUTIONAL or FINANCIAL MOTION. Non-attendance renders these motions unconstitutional.

4   Submit on Time

You may need to amend your draft motion so don’t leave it until the last minute to submit it. This can be done in writing or by email to the MCR Secretary. As long as you submit the motion 72 hours before the meeting, it will go on the agenda.

For constitutional motions, the deadline to submit is one week before the MCR Meeting.